COMPANY SUMMARY

Routeware Global is the industry leader in providing software and data analysis that enables public and private enterprises to improve the effectiveness of their waste and recycling programs. Our solutions help organizations save time and money, increase efficiency, improve safety and help make our world a greener place.

Based in Portland, Oregon, the company employs a distributed team across North America and the UK. Our brands, products, and services provide an all-in-one solution to municipal and private waste haulers and other fleet services. As part of an essential and growing industry, we seek solution-oriented team players who want to positively impact the environment. Our work environment is collaborative, dynamic, fast-paced, and fun with a strong appreciation for innovation and initiative.

POSITION OVERVIEW

This is a fast-paced position in a supportive and fun work environment for a rapidly growing Portland software company. The Administrative Assistant will primarily assist the CEO, the VP of Finance, and the SVP of Sales & Marketing. Calendaring, facilitating on-site and remote meetings, and preparing documents for presentations are the core responsibilities of this position. The individual in this role may also be called upon to tackle small projects and should be comfortable utilizing independent judgment. Communication skills, discretion while handling sensitive information, and the ability to handle competing priorities with poise is valuable to this team.

RESPONSIBILITIES

  • Set up meetings, manage calendars, and make travel arrangements
  • Process expense reports
  • Support requests to keep things running smoothly
  • Draft, edit and proofread business correspondence and presentations
  • Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate
  • Assist with engagement management activities as needed such as billings and new client acceptance
  • Assist with support of events, sending marketing materials, Client Relationship Management data maintenance, and industry group support
  • Leverage internal network and teams to effectively manage workflow
  • Handle facilities requests & light office management
  • Other duties and special projects as assigned

QUALIFICATIONS

  • Minimum of 2 years of related experience required, preferably in an executive support role; experience in a professional services environment preferred
  • Intermediate to Advanced Microsoft Office and Google Workspace skills
  • Intermediate Excel skills
  • Excellent written and verbal communication skills
  • Ability to handle sensitive situations and confidential information with discretion
  • Able to work effectively with teams and independently
  • Good problem solving and analytical skills; ability to identify process improvement suggestions
  • Judgment and ability to prioritize to effectively manage workload
  • Detail-oriented, organized, and efficient with good time management skills
  • Hybrid in office & remote (likely 1-2 days a week)

BENEFITS

  • Comprehensive benefits (medical, vision, dental, and life insurance)
  • 401K match
  • 3 weeks Paid Time Off (PTO)
  • Nine company holidays

This is a full-time, hybrid role based in Portland, OR. Interested parties are encouraged to send a cover letter detailing why you think you would be a great fit, along with an updated resume. Thanks, and we look forward to hearing from you.

Routeware Global is an Equal Opportunity Employer and prohibits all forms of discrimination or harassment. At Routeware, we are committed to the principle of equality, and all employment decisions are based on job requirements, business needs, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social or ethnic origin, gender (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity, and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.